ADRIAN CASTILLO

SCPM; CSPO

Adrian_i_Castillo@outlook.com

415-722-9278

 

SUMMARY

 

 

With 13+ years of Enterprise Controls and Program Management experience I seek a Sr. Program Manager or Sr. Project Manager position where I can establish Enterprise Controls, Program Governance Structures, develop an integrated team with coach based leadership skills towards a supported organizational decision making framework. Leveraging my consulting experience in a variety of industries to include Construction, Healthcare, Energy, Transportation, and Finance I am always seeking business environments that require creative problem solving and customization of organization based on unique needs. Utilizing methodology to integrate and organize complex programs ranging from $ 10 Million to 1.2 Billion ( 500+ Resources) I am excited to establish efficiencies and execution to highly complex programs / projects.

 

TECHNICAL SKILLS:

·         Proficient in Windows, Primavera P6, Primavera P3, SureTrack, MS Project 2003 and 2007 w/ Sharepoint, PPMC, SAP, Project Wise, Prolog, MS Office (Visio, Excel, Access, PowerPoint, and Outlook), basic knowledge of Publisher and MYSYS, Internet proficiency.

·         Two ( 2) full Primavera Implementation Iterations [From Primavera Installation (Oracle DBA, Customizations and API) , Process Development (Cadence Structures, Common Terminology, Artifact Creation) , P6 Structure (EPS, OBS, Security), Training  and Governance Data Integrity, Leadership Development ( Module Competency Design) and Transfer of administration / P6 Operations  : One (1) iteration for P6  V6.2,  One (1) P6 V8.1, and in Progress P6 8.2 Version.

·         Developed an Integrated Project Controls Methodology detailing processes from inception to tracking for Quality Decision Framework.

·         Proficient in Establishing Cost Baseline with WBS for Earned Value Management tracking.

·         12+ Years establishing resource loaded, critical path traceable, and cost loaded schedules ranging from            $5 Million USD projects to $2 Billion USD programs with 500+ resources.

·         SEF Framework, SAP, PMP, SCRUM, Methodologies.

·         Experienced and Trained in Vendor/ Contract Negotiations

 

EDUCATION/ CERTIFICATIONS:

 

Project Management Skills:

·         Professional Project Manager Certification, In Progress- Qualified and Scheduled Test – Scheduled May, 2013

              PMP Member 1133493

·         Stanford Graduate School of Business, Advanced Certificate of Project Management 2010 –September 2012 Stanford, CA http://apm.stanford.edu/certificateProgram.htm;

·         Scrum Alliance, Certified Scrum Product Owner, September 2010- Member 102507

              http://www.scrumalliance.org

·         UC Berkeley Extension, Certificate in Project Management, 2003-2007, San Francisco, CA

              http://extension.berkeley.edu/cert/project.html;

 

Negotiation Skills:

·         Kellogg School of Management, Negotiation for Managers, December 2-7 2011, Chicago, IL

              http://www.kellogg.northwestern.edu/execed/Programs/NEG.aspx ;

·         Kellogg School of Management, Managing Strategic Alliances, September 30- October 3, 2012, Chicago, IL http://www.kellogg.northwestern.edu/execed/Programs/CMSA.aspx

·         Berkeley Extension, Mediation and Conflict Management Certification, April 2013, San Francisco, CA

 

Decision Analysis:

·         Stanford Graduate School of Business, Strategic Decision and Risk Management Certificate-

              In Progress (4/6 Courses); Target Completion: September 2013

              http://strategicdecisions.stanford.edu/courses/strategicPortfolioDecisions.htm

 

 

PROFESSIONAL EXPERIENCE

 

Wells Fargo – San Francisco, CA

Sr. Consultant- Resource Capacity

January 2013 to Present

 

·         Maintain and update Project Lifecycle status through weekly change requests (CRs) and Late Requests ( LREs) for Deployment.

·         Track potential upcoming projects through ongoing sizing requests (estimates) to resource committed projects for forecasting of resource capacity.

·         Prepare and run weekly team PES Resource Capacity Meeting reviewing monthly reporting requirements, resource needs (SOW and Contractors) to include onshore ( SF, Charlotte) and offshore ( India) .

·         Prepare PES Resource Manager for weekly roadmap meetings by providing reports to include Base vs. Incremental project hours and costs, total SOW ( Vendor) resources needed, resource capacity by platform, resource breakdown of Base ( overhead ) by categories.

·         Maintain and update project timelines for release timeframes, update gating process statuses, and any change requests from PMO.

·         Maintain / Manage Cost Budget for PES group to align with the PMO reporting on a monthly basis.

·         Provided variance reports from estimate forecasts to actuals  by project, by resource, by platform to be reviewed by the managers on a monthly basis.

·         Provided an “As is” assessment of PES Resource Capacity processes and external requirements.

·         Provided recommendations for changes needed as part of Resource Capacity external requirements. 

·         Provided a road map process for integrated enterprise controls methodology and metrics.

·         Utilized and updated Excel with Pivot tables as the organization’s tool of choice.

 

Technologies: MS Office, MS Outlook, Excel w/ Pivot Tables,  MS Project 2010, MS Visio 2010,

 

Union Pacific, Omaha, NE

Sr. Consultant- P6 Implementation

March 2012 to December 2012

 

Master Scheduler-

·         Maintain predecessors and successors relationships from “program start” to “program complete” to provide a clear critical path.

·         Identify schedule nexus points and key segments within the program plan at a bi-weekly program meeting.

·         Update Schedule for bi-weekly VP/ Director Program Meeting. Coordinate with all integrated departments, function specific groups, and vendors for Field Qualification.

·         Develop High Level Scheduling Roadmaps, CADx to Vendor Schedule, Integrate Schedules towards one High Level Program Schedule and Field Qualification Schedule.

 

Governance and Process Development-

·         Provide program structure through processes: Quarterly Cadence process flow, Project life cycle definitions, resource onboard/ off boarding life cycle, Activity Codes structure, Baseline process and life cycle and maintain through hygiene standards and report reviews with sponsor.

·         Develop a Quarterly Master Delivery List to be provided by Directors, Leads, Project Managers and accepted by Program Sponsor.

·         Define Milestone Structure Connectivity from Program Level, External Dependencies, to actual Deliverables.

·         Translate Sponsor key points and KPIs into processes supported by activity codes, layouts, and reports.

 

Coaching and Training-

·         Establish a clear successor framework to transfer functionalities from personal expertise to existing employees to include: coaching, process development, master scheduling ( identify, create, manage, and update enterprise logical relationships.), EVM Cost Analysis, data structure maintenance, life cycles (SDL, Resource onboarding/ off boarding, reporting cycles, etc.) and decision frame work establishment and maintenance.

·         Project Manager/ Lead Training- Conduct weekly training with individual Program/ Project Managers both on P6 usage and Program Structure Governance to include: Adding new activities, adding projects, EPS structure development, adding and maintaining resources calendars and timesheet approvals

 

Developing Program Controls Structure-

·         Establish role structure to be defined by teams for role capacity vs. demand reports.

·         Establish templates for plan stability to include: Software Development Lifecycle Template, Implementation Templates, Territory Releases, Support and Overhead templates  ( Divided into Quarters)

·         Develop Layout and reports for Governance Hygiene and data validation, reporting and tracking to include Variance Reports, EVM Tracking (SPI/CPI), Quarterly Deliveries.

 

Technologies: MS Office, MS Outlook, Oracle P6 8.1 Client and Web, MS Project 2003, MS Project 2010, MS Visio 2010, Lotus Notes, Same Time,

 

NV Energy, Las Vegas, NV

Sr. Management Consultant/ Sr. Planner

July 2011 to Mar 2012

Projects: Demand Response Program:

 

·         Lead the weekly Core Scheduling Meeting to coordinate key deliverables with the leads and review the Program Risk Log.

·         Developed project controls methodology handbook that established processes for CPM, Resource Loaded, and Cost Loaded (at High Level WBS) Schedule, processes that lead to that development, and tracking processes on a weekly basis for both MS Project and Primavera P6.

·         Developed Logic Diagrams, Waterfall Schedules in Primavera, Timelines, and other Visuals for clarification of dependencies for Go/ No Decisions and Coordination within deployment phases.

 

Technologies: MS Office, MS Outlook, Oracle P6 7.2, MS Project 2003, MS Project 2007, MS Visio 2002, Sharepoint

 

Kiewit IM, Denver, CO

Sr. Planner/ Project Controls

December 2010 to June 2011

 

SAP Implementation-

 

·         Established Baseline for Equipment Backload and Time Ticket working with Project Manager and Team Leads (6 Months duration; 1,000 Hrs)

·         Established baseline for Work Order and Fuel Tracking working with Project Manager and Team Leads. (6 Months duration; 1,000 Hours)

·         Developed Baseline for Data Center Move from Michigan to Omaha, Nebraska working with Sr. Manager, Program Manager, and Infrastructure/ SAP Team Leads. ( 1 Year Duration, 6,000 Hrs., 5 Vendors)

·         Updated Weekly SLS/ EVM Chart for all assigned projects and reviewed on weekly project controls meeting. Tracked EVM by Teams through P6 performance % utilizing coding and layouts.

·         Developed and updated yearly resource allocation Gantt Chart for 2011 and 2012 upcoming projects.

 

Technologies: MS Office, MS Outlook, Oracle P6 7.2, Oracle P6 8.0 w/ Web Develop, MS Project 2003, MS Project 2007 w/ Sharepoint.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PG&E, San Francisco, CA

Project Manager / Project Controls-Int- April 2010 to November 2010

Projects Included: Radio Network Refresh Program: $65+ Million Telecommunications Upgrade,

GIS Base Program: $69+ Million Asset/ Facility Mapping Software Upgrade,

Condition Based Maintenance Project: $25 + Million Facilities Maintenance Upgrade

 

·         Established an integrated critical path tied and lead, resource loaded schedule spanning up to mid 2011 incorporating Gate 1 funding. This process integrated 12 different work streams lead by four (4) project managers and three (3) vendors..

·         Extracted monthly labor, expense, vendor invoices, and other internal overhead costs from
SAP work management and financials to actualize against the project plan running variance reports.

·         Conducted three (3) integration schedule (complete team), (2) resource leveling (Project Managers), and one budget tied (Program Manager and Sr. Project Manager) meetings to establish a solid baseline for Earned Value Management reporting purposes for all three projects.

·         Established and filtered a template for the construction/ upgrade of 103 sites which incorporated 75% of the project work effort. Conducted key meetings with the Sr. Architects and Telecom Engineers to establish accurate work sequences and tasks for the templates. Worked with the Project Managers and vendors to establish resources and time constraints.

·         Integrated the business plan, testing plan, training plan, change management and financials into the project plan making sure the project plan expressed all stake holders.(internal and external)

·         Established key Work Breakdown Structure (WBS) in schedule and integrated into SAP financials.

·         Working with the Financial Consultant, Project Management Analyst, and the Sr. Project Manager we established a monthly budget breakdown for Gating Approvals.

·         Established key milestones for percent claiming rules as part of EVM monthly reporting.

·         Aligned all resources to PPMC- a Hewlett Packard reporting mechanism- and worked with the resource manager for the PMO to reconcile project resources to the project schedule.

·         Extracted SAP actual costs and hours for ongoing projects and executed variance reports on a monthly basis.

·         Established a budget for 2010 and 2011 broken down by month by resources for EVM and budget request purposes. Resource loaded and leveled the schedule to the budget and determined the budget labor fluctuations based on the critical path tied schedule.

 

Technologies: MS Office, MS Visio, MS Project 2007, Primavera, PPMC, Sharepoint, Genesys, Snagit, Adobe Acrobat, SAP.

 

HNTB, Oakland, CA

Project Manager/Program Manager – CPM- September 2009 to March 2010

Projects Included: San Bruno Grading Project, Kamehameha Design Build Project, and Fairfield / Vacaville Train Station.

 

·         Establish resource loaded baseline schedule from Cost Loading Spreadsheet

·         Develop and integrate Cost Coding into WBS schedule.

·         Establish financial and accounting periods as part of actual cost reporting.

·         Develop Percent Claim rules with client (Kiewit and Project Controls Team)

·         Analyzed the project schedule through Schedule Analyzer Pro for calendars, relationships, critical path relationships, etc.

·         Establish EVM Template inserting Earning Values, matching cost codes to task lines, and

            matching EVM to monthly billing providing monthly updates. Ran Monthly EVM Reports for Upper Management.

·         Compress project schedule with task leads, project manager, and owner to re-align schedule 

              forecasts to original milestone dates.                                                                     

·         Re-Established a traceable critical path driven schedule in MS Project for the Design Phase of the project.

·         Provides Weekly updates for the MS Project based Design schedule and EVM including one week look ahead.

·         Establish IFB Construction Schedule from project Staging Plans in Primavera.

 

Technologies:

MS Project 2003 & 2007, Primavera 6, Primavera 3.0, Schedule Analyzer Pro, MS Office, HNTB

Earned Value Management Tool, Bridgit, Project Wise.

 

 

                                         

Blue Shield of California, San Francisco, CA              

Project Controls Manager, Shield Advance Program- Feb -August 2009

 

·         Identify issues and risks based on schedule updates with team leads, issues arising from team meetings and project and program-wide meetings.

·         Track, identify and reconcile -Give- and -Gets- changes from external stakeholders, other program projects and as a result of program scope changes.

·         Maintain requirements traceability matrix, change orders, and resource leveling for plan validation.

·         Established, tracked, and managed to resolution risks, issues, and the project plan using MS Project 2007 Enterprise and Project Web Access (PWA.)

·         Provided project support to program office implementation connection establishing PMO processes and methodology to the project level and bringing forth project level needs to PMO. Develop clear project control processes and methodology.

 

Technologies:

·         MS Project 2007 Enterprise, MS SharePoint (PWA), MS Word 2007, MS Excel 2007, MS PowerPoint, MS Visio.

 

Orcas Project Controls, Jenner, CA              

Project Manager, Arizona Casino Hotel, Phoenix, AZ- Jun 2008-Jan 2009

 

·         Translated construction drawings and specification into a $20M Mechanical, Electrical and Plumbing (MEP) project schedule baseline as part of a $200M, 15 Level Hotel Casino Project, utilizing Primavera 6.

·         Interacted with Mechanical, Plumbing, Piping and Electrical superintendents, project managers and CAD technicians to establish system templates, task durations, relationships, resource leveling and area work sequences.

·         Established baseline schedule for a three story casino and control center, a two level conference center and a 15 story hotel.

 

Technologies:

·         Primavera 6.0, MS Excel 2003, Go To Meeting, MS Visio 2000

 

Blue Shield of California, San Francisco, CA              

Project Manager, Claims Logic Expansion Project- August 2007-Jun 2008

 

Achievements:

·         Through analyzing the critical path of the project, realigned the project towards original -Go Live- date.

·         Completed a project manager handbook which included all deliverables (the processes needed to complete the deliverable, the timeline, and any dependencies, as well as step by step instructions.)

 

Deliverables

·         Project Issues/Risk Log: Detect rising issues, record the issues into the issues log in SQUISH*, and track the issues toward resolution. As part of a bi-weekly risk meeting recorded all risks into the risk log, maintained their PI total (Possibility x Impact) based on input of all team leads, provided input and recorded the cohesive mitigation plan, and tracked the completion of the mitigation plans based on the timeline decided by the team leads..

·         Resource Allocation Graph: In addition to maintaining up to date resources for each task within the project plan, an additional matrix was transmitted to the operational stakeholders of the project on a weekly basis.

 

Technologies:

·         MS Project 2003 & 2007 Enterprise, MS Excel 2003, MS Access 2003 (Functional/Requirement Specification Gathering,) SQUISH [*a proprietary online database used to record Roadmap, Issues, Risks, etc.], MS Word 2003, MS Outlook 2003, MS PowerPoint 2003, MS Visio 2000, MS Sharepoint.

 

 

 

 

 

Gilbane Building Company, Cupertino, CA              

Project Coordinator, Measure E/C Bond Program- Aug 2006-July 2007

·         Supported a program manager by: Drafting independent contractor agreements; generating check requests for consultants/contractors; preparing weekly team meeting agendas, weekly owner/ client meetings and PowerPoint presentations; and, assisted in project start up meetings.

·         Negotiated with and maintained contracts with vendors, contractors, engineers/architects, city and government agencies and the client on an enormous number of meetings for more than 30 projects.

·         Updated and maintained Measure E program plan ($100M+ Bond) with MS Project and created the baseline for Measure C Program Plan ($200M+ Bond) using MS Project.

 

Technologies:

·         Prolog, MS Project 2007 [High Level Reporting], MS Excel 2003, MS Word 2003, MS Access 2003 [Punch List Tracking], Primavera 3.0 [Project Level Maintenance], MS Outlook 2003, MS PowerPoint 2003. 

 

Blue Shield of California, San Francisco, CA

Project Coordinator- Jan 2006 - Jun 2006

·         Assisted Network Management and Strategy Department in overall yearly strategy through developing a high level MS Project Plan, managing overall issue and risk log, and updating a cost baseline..

 

Technologies:

MS Project 2003, MS Word 2003, MS PowerPoint 2003, MS Outlook 2003, MS Excel 2003.

 

Pathways, Sunnyvale, CA -Feb-Dec 2005.

Team Coordinator

 

Davis Reed Construction, East Palo Alto, CA- Jul-Oct 2004

Administrative Assistant, Four Seasons Hotel

·         Updated construction drawings by inserting Action Field Directives (AFDs), Requests for Information (RFIs) and other relevant documentation including extraction and tracking of project work hours for the superintendent.

Technologies: 

·         Prolog, MS Excel 2000, Primavera 3.0

 

Turner Construction, Sunnyvale, CA- Oct 2003-Apr 2004

Project Coordinator, Applied Materials Clean Room

·         Maintained the project schedule for a $60M fast track Clean Room Project from commissioning to close out phase utilizing Primavera 3.

Technologies:

·         MS Access 2003 [Punch List Tracking], MS Project 2000, Prolog, MS Word 2003, MS Excel 2003 and MS Sharepoint.

 

Peck/Jones Construction, San Francisco, CA - May 2001-Sep 2002

Project Engineer/ Project Manager, SFO Fuels Project

·         Maintained the schedule for a $100M, multiple package (12+) project utilizing Primavera 3, and utilized MS Project to maintain the program level schedule. Successfully closed out all documentation for 12 different projects to the satisfaction of the engineer and the owner and to project contract specifications. Worked coherently with the senior project manager, construction manager, and engineer in the resolution and completion of various project requirements, RFIs, FAIs and AFDs. Originated a number of important correspondence items (contracts, contract amendments, letters, memoranda, etc.) to the engineer, owner and various contractors.

 

Technologies:

·         MS Access 2000 [Punch list tracking], MS Word 2000, MS Excel 2000, MS Visio 2000, Prolog, MS Project [High Level Reporting], Primavera [Project Maintenance], MS Power Point 2000.

 

U.S. Army, 82^nd Airborne Paratrooper, Fort Bragg, NC               1999 –2001